How to successfully manage your time

How to successfully manage your time

Your time is important and needs to be organised well. Successful managers are experts in time, able to focus on the task at hand and delegate responsibilities efficiently.

Do you always start a task only to run out of time? Or do you get way too stressed with the amount of work you have to do? Here are our tips on how you can manage your time successfully:

Prioritise your activities

First of all decide which tasks are the most important to you. If you’re working with a group of people decide which tasks you have to do yourself, then decide which tasks can be delegated to someone else. Figuring out your priorities is the first step to managing your time successfully.

Schedule your activities

Scheduling is where your deadlines are planned and controlled by the priorities you set (have a look at the previous tip first). Your scheduling must follow a logical sequence of carrying a task from the very beginning right up to completion. If you’re managing a project or a team you should always allow realistic time for tasks to be completed. Unrealistic targets will make panic those who you’ve delegated to.

Delegate your tasks if you need to

Delegation is the process of allocating work or tasks and allowing them enough authority to complete it. When you delegate you must determine the results you expect, grant them the authority to enable those duties to be carried out and hold them responsible for the completion of the work. Remember – although the person who has been delegated the task is still accountable to the manager who gave them the task, the manager still remains responsible for getting the job done!

Delegation can work, if you do it right

There are many benefits to delegation. You can relieve stress from your own workload, empower those you’ve delegated to, and provide vital experience/training to those who do the work on your behalf – but there could also be issues.

Project managers may not feel able to trust subordinates enough to delegate, a manager may set unrealistic expectations, or the subordinate may be lacking in self-confidence and be fearful of making key decisions. You need to know your team, their strengths and weaknesses, to be able to delegate the right tasks successfully and complete the task/project on time!

 Do you have any techniques or tips on how to manage time? Let us know in the comments below!

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